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Finance Purchasing Specialist

City of Box Elder

Job Title: Finance Purchasing Specialist

Opening Date: Position Open Until Filled

Pay Range: $35,006.40 - $41,579.20 Annually

DESCRIPTION

Responsible for buying goods, equipment, products, and services for the City including vouchering all transactions. Negotiates the best deal for the City and ensures safe transportation of the product.

PURPOSE OF JOb

Provides administrative support to the City Accountant.

 Assists with verifying and processing daily deposits.

Assists with verifying and processing daily deposits.

Maintains reliable and accurate records and files to assist in the areas of expenditure control, requisitioning and purchasing.

Works with vendors to order product and/or services, schedule deliveries and/or pick-ups, and set-up travel arrangements and/or reservations for staff training.

Verifies invoice charges against items purchased and works with vendors to resolve issues with tax credits and missing or damaged products.

Prepares vouchering documents for Department Head review and Accounts Payable input.

Receives calls and responds to inquiries and complaints; provides information as appropriate; prepares and sends correspondence and notification according to established timelines.

Operates a variety of office machines including computers and related equipment, calculators, copiers, fax machines, and other specialized equipment.

Provides continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality customer service to internal and external contacts.

Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; set priorities and meet critical time deadlines.

Maintains office supplies; reorders as needed.

Maintain confidential information.

Establish, maintain and foster positive and effective working relationships with those contact in the course of work.

Performs other related duties as assigned.

Maintains reliable and accurate records and files to assist in the areas of expenditure control, requisitioning and purchasing.

Works with vendors to order product and/or services, schedule deliveries and/or pick-ups, and set-up travel arrangements and/or reservations for staff training.

Verifies invoice charges against items purchased and works with vendors to resolve issues with tax credits and missing or damaged products.

Prepares vouchering documents for Department Head review and Accounts Payable input.

Receives calls and responds to inquiries and complaints; provides information as appropriate; prepares and sends correspondence and notification according to established timelines.

Operates a variety of office machines including computers and related equipment, calculators, copiers, fax machines, and other specialized equipment.

Provides continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality customer service to internal and external contacts.

Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; set priorities and meet critical time deadlines.

Maintains office supplies; reorders as needed.

Maintain confidential information.

Establish, maintain and foster positive and effective working relationships with those contact in the course of work.

Performs other related duties as assigned.

MINIMUM QUALIFICATIONS:

Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent.

Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Proficient in Microsoft Office Outlook and Word, with a working knowledge of Excel.

OTHER INFORMATION:

Applicants selected for interviews may be subjected to an appropriate background check. 

APPLICATION PROCESS:

Submit a complete application, letter of interest resume and transcripts to the following address:

City of Box Elder
Personnel Department
420 Villa Drive
Box Elder, SD 57719

Please note: Applications are available here. Incomplete application packets will not be considered.  Resumes are required and are not reviewed in lieu of your application; therefore, ensure your application is complete.

MAJOR BENEFITS FOR FULL-TIME REGULAR EMPLOYEES:

New full-time employees receive five (5) days’ vacation; Six (6) days of personal paid time off; nine paid holidays; Employee Health (includes Dental) and Life Insurance; Short Term Disability; Long Term Disability and Retirement benefits; Social Security contributions; other optional benefits.

PROBATION: An established probationary period must be satisfactorily served by each employee.

NOTE: When advised, reasonable accommodations will be made for an “otherwise qualified applicant” with a disability to participate in any phase of the selection process.


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